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Van Buren County Library Board Minutes

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Van Buren County Library Board Meeting

Jan - March 2020

 April 8, 2020
Phillip Ellis called the monthly meeting of the Van Buren county library board to order on April 8, 2020, at 5PM. Board members Phillip Ellis, David Emmerling, and Kelly Tester were present, as well as Regional Director John McGraw. Joining by phone were board members Kristy Eastridge and Stephanie Treece. 

Minutes of the March 11 meeting were reviewed. Kelly moved to approve the minutes. Stephanie seconded the motion, which passed.

The financial report was taken up. Phillip noted that payroll is 26% expended and supplies 14% expended. There was a question about the payment for FOIA request, which was to compensate staff for the time and materials needed to copy the video footage from the parking lot on election day. David moved to accept the financial report and expenditures. Stephanie seconded the motion, which passed.

Old Business:
Phillip reported that talks with Arvest had not progressed much. There was broad discussion about approaching other banks or attempting another ballot question.

There was a review of the issue around Andrea's pay. The February 2019 minutes indicate that the position was offered at $25.24 per hour. The May 2019 minutes indicate the board elected to make the position a salaried position. The Quorum Court appoved the 2020 budget. The county clerk indicated she would be willing to meet with the board to resolve any questions. 

Board bylaws were taken up. Kelly moved to accept the bylaws as presented. Kristy seconded the motion, which passed.

New Business:
Staffing during the closure had been informed by county directives, which has since changed. At the time of the meeting the directive was to work normal schedules if possible. Kelly moved that the library offer limited curbside services Monday through Saturday on a skeleton crew based on willingness to work. Kristy seconded the motion, which passed.

John reported that the Regional board was meeting April 22. Email accounts for Van Buren county library board members is on the agenda.

There being no other business, the meeting adjourned at 5:22PM.


May 20, 2020.
Phillip Ellis called the monthly meeting of the Van Buren county library board to order on May 20, 2020, at 4PM. Board members Phillip Ellis, and David Emmerling were present, as well as Regional Director John McGraw, Lisa Nelson, and Deborah Meyer. Joining by Zoom were board members Kristy Eastridge, Kelly Tester and Stephanie Treece, as well as Library Administratory Andrea Singleton

Minutes of the April 8 meeting were reviewed. David moved to approve the minutes. Stephanie seconded the motion, which passed.

Statistics were reviewed. There was a call for comments.

The financial report was taken up. David moved to accept the financial report and expenditures. Kelly seconded the motion, which passed.

Old Business:
Phillip reported that refinancing talks continue.

New Business:
Summer Reading programming would be online at least through June. 

Services impacted by COVID19 were discussed. The need for computer access was highlighted as an unmet need. Policies for sanitizing machines and maintaining social distancing were discussed and the board recommended staff explore how to safely provide computer access. John suggested recommending masks on patrons. That issue was tabled until June. 

The county's new Personnel manual was discussed. Existing leave accumulated would be grandfathered in, but going forward the library would be in compliance with county policy. John was asked about having a library benefits policy that exceeds the county's. John reported that Saline County had recently been faulted by Legislative Audit for this, and that at present state law mandates that county benefits are across the board, no more and no less.

There being no further business, David moved to adjourn. Kristy seconded the motion and the meeting adjourned at 5:22PM.