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Faulkner County Library Board Minutes

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Click for 2020 Faulkner County Library Minutes



January 18, 2021
Jeff Moncrease called the monthly meeting of the Faulkner County Library board to order on January 18, 2021, at 5:45PM. Joining the Zoom meeting were board members Jeff Moncrease, Ben Thompson, Stephanie Vanderslice, Suzann Waggoner and Jeff Whittingham, as well as Director John McGraw.


John offered that this would be a good time to decide who would chair meetings in 2021 and make any other procedural changes that are necessary. Stephanie volunteered to chair meetings. No other candidates were offered and Stephanie was approved by acclamation.  


Minutes of the December 19 meeting were reviewed. Suzann moved to approve the minutes. Jeff Moncrease seconded the motion, which passed. 


Summary Statements of operations were reviewed. John noted that revenue was below average every month from July through December, except October, which contributes the greatest share of millage collection.


Bookkeeper's Reports were reviewed. 


Statistics were reviewed. Online circulation increased slightly for the year. Expected shifts to downloadables during the pandemic hadn't occurred. John reported that the Arkansas Digital Library Consortium had a 10-month trial of some 3,000 magazines, with the hope that a narrower slate of high-circulating titles might be revealed when the consortium is asked to pay for titles late in 2021. 


Purchase orders were reviewed. Jeff Moncrease moved to approve the Purchase Orders as presented. Jeff Whittingham seconded the motion, which passed.


Fines and Donations spending was reviewed. Ben moved to approve the expenditures. Jeff Whittingham seconded the motion, which passed. 


Regional expenditures were reviewed. John reported that the first Regional meeting was to be an in-person meeting in Clinton on the 27th.


Old Business:
John presented a revised absenteeism policy with a larger role for the director in approving excused absences. Jeff Moncrease clarified that he had not asked for a larger role for the director in the policy, but as a matter of procedure checking in with branch managers to insure consistency. Jeff Moncrease moved to amend the presented policy to remove revisions presented since the December meeting. Suzann seconded the motion, which was approved. Jeff Whittingham moved to approve the absentee policy as amended. Jeff Moncrease seconded the motion, which was approved.


John presented training opportunities for staff that would lessen the need for deputies providing security. As library security was not a policy as much as a procedure, no official action was taken, but the board supported the decision to move library security responsibilities back to library staff. 


New Business:
John reported that the workhorse book-cover machine has broken and needs replacing. It has saved the library many tens of thousands of dollars and is well worth the replacement cost. Jeff Whittingham moved to replace the book-cover machine. Ben seconded the motion, which was approved.


Jeff Whittingham asked for an update on RFID implementation. John reported that the issue with the desk stations remains unresolved. There had been issues with Sirsi-Dynix getting access to P. V. Supa, and issues with the coders working out of Finland creating communication lags. 


There being no other business, Jeff moved to adjourn. Jeff seconded the motion and the board voted to adjourn at 6:14 PM.



February 22, 2021
Stephanie Vanderslice called the monthly meeting of the Faulkner County Library board to order on February 22, 2021, at 5:32PM. Joining the Zoom meeting were board members Ben Thompson, Stephanie Vanderslice, Suzann Waggoner and Jeff Whittingham, as well as Jen Beritiech, Ashlan Pruett, Ellen Scroggins, and Director John McGraw.


Minutes of the January 18 meeting were reviewed. Ben moved to approve the minutes. Suzann seconded the motion, which passed. 


Summary Statements of operations were reviewed. John noted that projected revenue for 2021 was 11% lower than 2020, a loss of some $200,000 that will mean big changes in 2022.


Bookkeeper's Reports were reviewed. John explained the oversized spending in the Regional account on Overdrive as the platform fee for the entire year.


Statistics were reviewed. Online kids' programs and garden programs had huge audiences.


Purchase orders were reviewed. Ben moved to approve the expenditures. Suzann seconded the motion, which passed. 


Fines and Donations spending was reviewed. Ben moved to approve the expenditures. Jeff Whittingham seconded the motion, which passed. 


Regional expenditures were reviewed. John reported that the first Regional meeting was to be an in-person meeting in Clinton on the 24th.


Old Business:
RFID implementation is getting very close, but has had a series of delays including the weather. 


New Business:
John presented a proposal from Harrison to add Needlepoint bipolar ionization units to air handlers in Conway, Greenbrier, Mayflower, and Vilonia. The units have a history in hospitals addressing odors and airborne bacteria. They also kill most of the airborne viruses and mold. Ben asked about throat irritation, a side-effect a client had mentioned some years prior. John promised to get confirmation that this was not a known side-effect of this technology. Jeff Whittingham moved to approve the proposal for the four libraries. Ben seconded the motion, which passed. John promised to pursue whether this technology was compatible with HVAC units servicing Twin Groves and Mount Vernon, and committed to pursuing installation there with the respective cities' blessing.


John asked the board to consider representation to the Regional board. The Van Buren county library board voted to amend section 1 to extend membership to three board members from each county. This was decided to be an improvement and the board endorsed this position to its Regional representatives. 


Kara Dyer presented a budget for 2021 Comiconway. She outlined where she was adjusting spending in this year compared to 2019, and reviewed the successes of 2020 which might be carried forward to a live event. Ben moved to accept the budget as presented. Jeff seconded the motion, which passed.



There being no other business, Ben moved to adjourn. Jeff seconded the motion and the board voted to adjourn at 6:09 PM.


March 15, 2021
Stephanie Vanderslice called the monthly meeting of the Faulkner County Library board to order on March 15, 2021, at 5:42PM. Joining the Zoom meeting were board members Jeff Moncrease, Stephanie Vanderslice, Suzann Waggoner and Jeff Whittingham, as well as Director John McGraw.

Minutes of the February 22 meeting were reviewed. Suzann moved to approve the minutes. Jeff Moncrease seconded the motion, which passed. 

Summary Statements of operations were reviewed. John noted that revenue for February was below average.

Bookkeeper's Reports were reviewed. 

Statistics were reviewed. The state library had provided guidance on counting views for programs available on social media. Also errors had been found in the circulation statistics, so those numbers are provisional.

Purchase orders were reviewed. Jeff Whittingham moved to approve the expenditures. Jeff Moncrease seconded the motion, which passed. 

Fines and Donations spending was reviewed. Jeff Moncrease moved to approve the expenditures. Jeff Whittingham seconded the motion, which passed. 
 
Regional expenditures were reviewed. John reported that the February 24 Regional board meeting had approved amending the bylaws and membership was now constituted by three board members from each county. Jeff Moncrease's name had been mentioned at the February meeting, though no vote occurred. Jeff Moncrease accepted the nomination.

Old Business:
The branches have reopened to brief visits along the guidelines used last fall. Conway reopens on the 22nd. 

New Business:
John had no new business ready for the board. Several items needing their attention had not been realized in quotes for pricing.

There being no other business, Jeff Moncrease moved to adjourn. Suzann seconded the motion and the board voted to adjourn at 6:06 PM.