David Emmerling called the monthly meeting of the Van Buren county library board to order on February 14, 2024 at 5:05PM. Board members David Emmerling, Tracy Hastings, Joye Hawk, David Jeffries, and Kelly Tester were present, as well as Friends Of The Library President Jeff Meredith, Administrative Assistant Kim Tyler, Director Deb Meyer, and Regional Director John McGraw.
Minutes of the December 8 meeting were reviewed. Joye moved to approve the minutes as presented. Kelly seconded the motion. The minutes were approved.
Library Financials were reviewed. The Certificate of Deposit has now earned $583. David Jeffries drew attention to a transfer from County General for the debt service was only $125,090. John noted that the budgeted amount had been changed down to $275,090. There was discussion as to whether the full $330,000 payment had been made. Deb promised to investigate payment on the debt. David Jeffries moved to approve the financial transactions aside from the discrepancy in the debt payment. Kelly seconded the motion, which passed.
Old Business
The 2024 Budget did not reflect the pay raises requested by the board. A 3% cost of living increase was added to payroll.
John noted that attendance in January was 1000 people more than January 2023.
New Business
E-Rate application period is open, with CAT1 Internet being pursued.
The Petit Jean bill has increased to $2000. An audit has been requested.
The board reviewed proposals for remote monitoring of the HVAC system, as well as for alarm systems. Tracy moved to accept Heritage’s bid for alarm monitoring and service. Kelly seconded the motion, which passed.
The board reviewed a proposal from Mad Moose to powerwash the building. David Jeffries moved to spend up to $800 to have the building powerwashed. Joye seconded the motion, which passed.
John asked for three representatives to the Regional board, which meets February 28th.
David Jeffries, David Emmerling, and Tracy Hastings agreed to serve. There was discussion about designating proxies. John said that it was not allowed under the current bylaws, but the way to change the bylaws is to serve on the Regional board.
Kelly moved to adjourn. David seconded the motion and the meeting ended at 6:03PM.
The next Regional board meeting is February 28.
The next county board meeting is March 13
