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Faulkner County Library Board Minutes

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Faulkner County Library Board Meetings 



Minutes for January 23, 2023


Jeff Whittingham called the monthly meeting of the Faulkner County Library board to order on January 23rd, 2023, at 5:33pm. Among those present were board members Jeff Moncrease, Ben Thompson, Stephanie Vanderslice, Suzann Waggoner, and Jeff Whittingham; numerous members of library administration including Director John McGraw, Assistant Director Deanna Dillon, Circulation Managers Jessica Rutherford and Ammie Gilson, Network Administrator Chris Bowen, and Children’s Services Manager Mary Spears Polk; County Judge Allen Dodson, and City Attorney Charles Finkenbinder, along with members of the community.Stephanie nominated Jeff Whittingham to chair the board in 2023. Suzann seconded the motion. There being no other nominations, Jeff was re-elected chair for 2023.Ben moved to suspend the normal order of business to address the New Business After Hours use of the library campus. Suzann seconded the motion, which passed.John spoke about the 2019 Martin vs Boise about the use of public property and information from Superior Landscaping about use of the property. County Judge Dodson spoke about the difference between city and county property. The county property has a lot more restrictions than private citizens have to police the use of their property. City Attorney Finkenbinder said if you see something call the police. The floor was then open to the community to comment on the after-hours policy. 13 community members spoke about their concerns about the use after hours. Zack McCannon presented a document of rules to be established on the library property. These include:

1. No Weapons on Campus
2. No Drug Use or Distribution
3. No Use of Restrooms on grounds
4. No Littering
5. No Smoking
6. No Fires
7. No use of the library campus after hours unless a library program or activity

Ben Thompson made a motion to pass the rules stated by the community. Suzann seconded the motion, which passed.

Minutes of the December 19th meeting were reviewed. Stephanie moved to approve the minutes as presented. Suzann seconded the motion, which passed.

Summary Statements of Operations were reviewed. John reported that he did not make the Quorum Court agenda for January so the funds will be transferred between budget lines in February.

Statistical Reports and Programming were reviewed.

Bookkeeper's Reports were reviewed. Jeff M asked how the Kanopy total was over the budgeted amount. John reported that grant funds to reimburse ebook purchases were paid to the Regional system, which budgeted additional funds to Kanopy and Hoopla, but the amendments to those budget lines were not reflected in the bookkeeper’s reports.

Purchase Orders were reviewed. Jeff M moved to approve the Purchase orders as presented. Suzann seconded the motion, which passed.

Fines and Donations spending was reviewed. Ben moved to approve the expenditures. Stephanie seconded the motion, which passed.

Regional transactions were reviewed. John pointed out that the regional meeting is scheduled for January 25

Old Business

Personnel: John stated that 2 Full- Time employees have left. We have currently filled one position. We will be starting interviews in the coming weeks for Part-Time employees.
Mount Vernon Library: John said he has requested bids on the building. If proposals come in over budget, we will review possible revisions to the plans.

New Business

Legislative affairs: John informed the board of SB81 that was presented a few days prior. The is a bill that we need to watch because it will directly affect how we do day-to-day business.

Regional Board Representation: John pointed out that they needed one more person on the board along with Jeff M and Suzann. Ben agreed to be the third member. Next Regional board meeting is Jan 25th

ArLA Institutional Membership: John explained that they have now offered Institutional Membership and he would have more information after a meeting in a few weeks. The board decided to table until next meeting when more information on cost would be provided.

Judge Dodson spoke with the board about the Selection policy, the Book Reconsideration process, meeting room policy and after hours use policy.

Suzann moved to adjourn at 8:54 PM. Jeff M seconded the motion. The meeting adjourned.

Supplemental materials provided: Statistical Report, Calls for Service logs 202-2023


Minutes for February 20, 2023


Jeff Whittingham called the monthly meeting of the Faulkner County Library board to order on February 20th, 2023, at 5:35pm. Among those present were board members Stephanie Vanderslice, Suzann Waggoner, and Jeff Whittingham; numerous members of library administration including Director John McGraw, Assistant Director Deanna Dillon, Network Administrator Chris Bowen, and Children’s Services Manager Mary Spears Polk; County Judge Allen Dodson, along with members of the community.

Jeff W moved to suspend the normal order of business to allow for public comment on old business and any agenda item. Suzann seconded the motion, which passed.

The floor was then open to the community to comment on the agenda items.

Old Business

Nine community members spoke about their concerns about the use after hours.

Suggestions from the community were to partner with CAPCA (Community Action Program for Central Arkansas) and Toad Suck Coalition to help with the unhoused population and to have more community volunteer clean up days on the campus.

Judge Alan Dodson spoke about the progress made over the last 30 days of concerns brought to the board's attention at the last meeting. John stated that signs have been ordered and cameras and walks around the property are being done daily.

Two community members spoke about how grateful they were to have a library with diverse books so they could find themselves in the books in the collection.

Minutes of the January 23rd meeting were reviewed. Suzann moved to approve the minutes as presented. Stephanie seconded the motion, which passed.

Summary Statements of Operations were reviewed. Statistical Reports and Programming were reviewed.

Bookkeeper's Reports were reviewed. John stated that there was no income in the state aid budget because of a transferring of funds issues but that they will appear in the February report. Hoopla has also started charging a use tax on our account so that has taken away some of the budget allotted for Hoopla in the state aid.

Purchase Orders were reviewed. Suzann moved to approve the Purchase orders as presented. Stephanie seconded the motion, which passed.

Fines and Donations spending was reviewed. Suzann moved to approve the expenditures. Stephanie seconded the motion, which passed.

Regional transactions were reviewed. John pointed out that the next regional meeting is scheduled for April 26

New Business

Laptops: Chris Bowen proposed the purchase of 5 iMacs and 5 MacBook Airs for use at the branches totaling 13,703.40. Older computers would be replaced and used in Conway. Suzann moved to approve the purchase. Stephanie seconded the motion, which passed.

Speaking Policy: John presented a policy that Garland County Library has for its board meetings. Jeff W requested that John rework their policy and present at the next meeting an official one for Faulkner County board meetings.

Lighting Replacements: John presented three quotes from Middlebrooks Electric to replace lighting fixture and install LED panels at Greenbrier, Mayflower & Vilonia for a total cost of 14,148.48. Suzann moved to approve the purchase. Stephanie seconded the motion, which passed.

Legislative Audit: John reported no significant findings on any of our accounts. Supplemental findings for the ComiConway account had been reported previously: copies of the checks are not with the bank statements. An additional supplemental finding found the Fines And Donations account was briefly under-collateralized when the ARP funds were deposited, a situation unlikely to occur again.

Legislative affairs: John informed the board that SB81 passed the Senate Judiciary Committee 6-2 this morning and will be going in front of the full Senate in the coming days. John explained the amendments that were made to the bill before it was passed. The law will create a reconsideration policy which will send appeals to quorum court, but lacks the constitutional framework given to the initial committee, which could open counties and municipalities to lawsuits.

Suzann moved to adjourn at 7:48 PM. Stephanie seconded the motion. The meeting adjourned.

Supplemental materials provided: Executive Order on Camping, SB81, Regional meeting January minutes, correspondence.



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CLOSURE - 3/31/2023

All Faulkner County Branches have closed due to inclement weather.