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Faulkner County Library Board Minutes

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Click for 2018 Faulkner County Library Minutes 

January 23, 2019

Ben Thompson called the monthly meeting of the Faulkner County Library board to order on January 23, 2019, at 5:38PM. Board members Jeff Moncrease, Ben Thompson, Stephanie Vanderslice, and Jeff Whittingham were present, as well as Director John McGraw and Children's Librarian Kara Dyer.
Ben asked for nominations to chair the board for 2019. Jeff Moncrease volunteered to chair the board. Lacking other volunteers, Ben suspended nominations and Jeff Moncrease was approved as chairman by acclimation.
Minutes of the December 17 meeting were reviewed. Stephanie moved to approve the minutes. Ben seconded the motion, which passed. 
Summary Statements of operations were reviewed. John said December revenue was lower than expected, but the total for the year had reached 108% of projected revenue. 
Bookkeeper's reports were reviewed. John noted that both reports showed more revenue than expenditures. 
Statistics were reviewed. John highlighted annual increases in circulation (mostly due to gains in downloadables), children's programming, cards issued, and computers used. Conway and Mayflower saw higher attendance, all other branches saw decreases, which meant overall attendance matched 2017 totals.
Purchase orders were reviewed. Stephanie moved to approve the Purchase Orders. Ben seconded the motion, which passed.
Fines and Donations spending was reviewed. Stephanie moved to approve the Purchase Orders. Ben seconded the motion, which passed.
Old Business:
The 2019 Comiconway Budget was reviewed. The budget projects $51500 in expenses. Measures to amend the budget were outlined. Ben moved to approve the budget. Stephanie seconded the motion, which passed.
The board returned to the bids for custodial work for Conway. Four formal bids were submitted, moving the service to five days per week. Jeff Whittingham moved to accept Trendy's bid. Stephanie seconded the motion, which passed.
The board returned to the bids for lawn service for Conway and Vilonia. Three formal bids were submitted. Ben moved to accept Superior Outdoor's bid. Jeff Whittingham seconded the motion, which passed.
John summarized the events at December budget meetings, where departments' salary requests were replaced with 4% COLA increases for all full-time staff. Departments that had other salary proposals were encouraged to return in January with salary data to back up their proposals, though there is no Budget Committee or committee meetings prior to the January quorum court meeting. The board agreed that this COLA in conjunction with the adjustment of Ordinance 18-17 largely met the board's goals and that the matter could be left there for the time being.
New Business:
John reported he had taken no action on part-time salaries, and was indecisive about how to proceed with part-time salaries generally and the proposed marketing position specifically. Several factors, including two maternity leaves and the possibility of one or two retirements mean staffing shortages on the front desk that can be addressed with additional staff. Jeff Moncrease asked for a job description for the marketing position.


The meeting was adjourned at 7:08 PM


February 19, 2018

Ben Thompson called the monthly meeting of the Faulkner County Library board to order on February 19, 2018, at 5:30PM. Board members Stephanie Vanderslice, Jeff Moncrease, Ben Thompson, and Jeff Whittingham were present, as well as Director John McGraw and Coby Sutton of Harrison Energy.
Minutes of the January 24 meeting were reviewed. Jeff Whittingham moved to approve the minutes. Stephanie seconded the motion, which passed.
Summary statements of operation were reviewed. There was a call for comments. John noted that the revenue collection in January was very strong.
Statistics and Programming reports were reviewed. John noted that circulation was up over the prior January, largely on the strength of Overdrive and Conway circulation. Mango also had a very strong month, and will be paid for state-wide by the Arkansas State Library in August, freeing up some money for the Regional system.
The bookkeeper's reports were reviewed. Ben asked about the $397.41 spending in the miscellaneous line. John promised to investigate. (A gateway patron had written the county a check for $400 to buy Overdrive titles, which are normally purchased from Regional budgets).
Purchase Orders for October were reviewed. Stephanie moved to approve the expenditures. Jeff Whittingham seconded the motion, which passed.
Fines and Donations expenditures were reviewed. Stephanie moved to approve the expenditures. Jeff Whittingham seconded the motion, which passed.
Old Business:
John reported that Suzann Waggoner's appointment is on the agenda for the February 20 Quorum Court meeting, as is John's annual report.
The Metro Disaster bid for masonry repair in Greenbrier was considered. John reported that over a dozen companies had been contacted about bidding on the job, including some referrals by our insurer. No other bids have come in in the months since the incident. Jeff Whittingham moved that the board accept Metro Disaster's bid and commence repairs. Stephanie seconded the motion, which was approved.
John reported that Twin Groves had replaced the damaged bathroom floor at the library there. John presented the Friends of the Library's response to the request to pay for the replacement heat pump, which stresses the precedent set with Mount Vernon of funding collections and programs rather than facilities and maintenance.

New Business:
John presented a quote for new computers. Most staff computers are at least 3 years old and many others are between 5 and 7 years old. This proposal would replace staff terminals with new machines, and the old staff machines would be wiped to become public terminals. That should improve performance at the branches for staff and public alike, as well as increase the number of machines at Conway and decreasing wait times for machines.
John circulated a policy for telescope lending and documentation on what Laman library had paid for eight telescopes. The issue was tabled.
John reported that they were trying out a pilot program of high demand items called "Lucky Finds." This would be a single copy of high-demand titles at Conway which go out for 1 week, cannot be renewed or put on hold. The hope is to encourage browsing of the collection, rather than placing holds online and never going past the front desk.
John reported he is waiting for an opinion from county attorney David Hogue about what funds can be used for construction, so he has no building budget proposal at this time.
John reported that a DVD inventory had shown a loss rate of 25% and some branches have similar loss rates. Discussions are ongoing about how to get DVDs returned more consistently, as well as considering how service could be improved by altering DVD lending practices.
Patron surveys were distributed.
The meeting was adjourned at 6:49 PM