Hoopla Overdrive

Meeting Room Policy

Meeting Spaces

It is the philosophy of the Faulkner/Van Buren Regional Library Board of Directors that meeting spaces at the regional libraries should be as widely available as possible in order to provide a public service to our community.  The library does not charge a fee for the use of the rooms, but may charge for damage to the rooms. 

Approved groups may reserve the room for 12 meetings (one per month, July through June), but all groups will be reconsidered every June.  Groups may meet more often than once a month if rooms are available.  However, these will be short-term reservations and must be made no further ahead than the week of the meeting.  The representative of the group that reserves a room must be 21 or older and a library cardholder.   

The meeting spaces of the Faulkner/Van Buren Regional Library are available for use by individuals on a first-come, first-served basis.  The library will not discriminate on the basis of any constitutionally protected classes.  Use of the meeting rooms must not interfere with the operation of the library.  Meetings that would interfere with the work of the library because of noise or other factors will not be permitted. 

Library activities will have priority over any other group.  Regular library service and programs must take precedence over all other activities.  When large numbers of applications come in at the beginning of the reservation year and more than one organization requests the same meeting day and time, reservations will be made according to the time the phone call, e-mail, or printed application came in.
Meetings may not require an admission fee and must be open to the public.  Meetings may not be used for sale or promotion of products or services, except in conjunction with a library program.  Program participants’ names may not be used by program presenters for later financial gain. 

Facilities will not be available for private parties or for-profit or sales events. The fact that the Library Board has considered and authorized a program for presentation does not constitute endorsement by the library of points of view expressed by participants in the program. 

Groups using the rooms are responsible for all equipment in room, for cleaning up, and for any damage to facility, including theft, breakage, staining, or other damage. Chairs, tables, and other equipment must not be removed from the building. Rooms must be left clean, with furniture set up as it was found. The library may assess charges for damage or cleaning.

The library board reserves the right to review, accept, or reject any or all applications that fail to comply with the above rules.
The library meeting room policy seeks to comply with the American Library Association’s policy on meeting rooms.