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Faulkner and Van Buren Regional Library Board Minutes

Click here to veiw 2015-2017 Faulkner & Van Buren Regional Library Board Minutes



Faulkner-Van Buren Regional Library Board meeting
February 28, 2018
The Faulkner-Van Buren Regional Library Board met at 6PM at the Van Buren County Library. In attendance were Regional Board members Joe Don Whittingham, Rhonda Davis, Stephanie Treece, Jeff Moncrease, and Stephanie Vanderslice; Karla Fultz, manager of Van Buren County library; John McGraw, director of Faulkner County libraries; and Faulkner County board member Jeff Whittingham.


Rhonda called the meeting to order. Nominations for chair and vice-chair were taken. Rhonda moved that Stephanie Vanderslice be named chair, Stephanie Treece be named vice-chair. Jeff seconded the motion, which was approved. 


The Minutes of October 11, 2017 were read. The chair asked if there were comments or questions. Jeff moved that the minutes be approved as presented. Rhonda seconded the motion, which was approved.


Bookkeeper reports from October to January were reviewed. There were questions about a $1350 dollar check to a Faulkner County employee. John explained that it was a scholarship from the state library to a staff member paid through her employer. The state library had issued the check to the Regional system, rather than the county, but that the mistake should not happen again. 


State aid expenditures were reviewed. Rhonda moved to accept the expenditures. Stephanie Treece seconded the motion, which was approved.


Digital Statistics were reviewed. There was a call for comments.


Old Business:
A Regional consortium was still under discussion, with three governing framework emerging in January. The board took no action on the frameworks proposed, wishing to see some assurances that costs for an Integrated Library System, be it Sierra or some other company, be reduced under a shared system.


New Business:
Several library systems are pushing the state library to negotiate with Overdrive for a single statewide ebook consortium. The board expressed support provided that there would be cost reduction for the platform fee paid. 


John reported that the state library was picking up Mango statewide in July as part of its Traveller package of databases. Mango had agreed to sell the Region access just through June for $3367. Rhonda moved to pay Mango $3367 for service through June. Jeff seconded the motion, which was approved. 
John suggested the remainder be reallocated to Hoopla, which had rejected half of the people trying to borrow in February, telling them the daily budget had been spent already. Jeff moved to reallocate the remainder of the Mango budget line to Hoopla. Stephanie Treece seconded the motion, which was approved.


The meeting adjourned at 7:16 PM.




Faulkner-Van Buren Regional Library Board meeting
June 7, 2018


The Faulkner-Van Buren Regional Library Board met at 6PM at the Faulkner County Library. In attendance were Regional Board members Joe Don Whittingham, Rhonda Davis, Stephanie Treece, Stephanie Vanderslice and Jeff Moncrease; Karla Fultz, manager of Van Buren County library; and John McGraw, director of Faulkner County libraries.


Stephanie Treece called the meeting to order. The Minutes of the February 28 meeting were read. Joe Don moved that the minutes be approved as presented. Rhonda seconded the motion, which was approved.


Bookkeeper reports from February to April were reviewed. John noted that the February amendments to Mango and Hoopla were reflected in these reports.


State aid expenditures were reviewed. Rhonda moved to accept the expenditures. Jeff seconded the motion, which was approved.


Digital Statistics were reviewed. There was a call for comments. John said that Hoopla was still spending well under the amount budgeted per month, so the limit was raised to four items per month in mid-May, but it was too soon to see an increase in usage.


Old Business:
The ebook consortium had developed rather quickly. The Regional platform fee would decrease from $10,000 to $4,000 and we would be obliged to contribute at least $8,000 to the shared collections pool per year to purchase titles. We could contribute more if we like and some institutions would be contributing their entire budget. Several models exist for joining the consortium, and John recommended Advantage Plus, which would prioritize our patrons for holds on items we purchase. Rhonda moved to join the consortium under the Advantage Plus model, provided Laman Library and Saline County were joining under Advantage Plus or sharing everything. Jeff seconded the motion, which was approved. 
The regional consortium CARLI had produced a Memorandum of Understanding that had been vetted by the state librarian. UCA was still resisting a shared collection, and questions still exist what sort of legal entity would need to exist to pursue other interests, such as a shared catalog or a courier system. The board wanted clarification as to whether migration fees would be shared and whether it would be worthwhile to underwrite migration fees for smaller entities such as CBC or UACCM.


New Business:
A joint gathering of cataloging and collections staff had met to discuss a range of issues and produced a proposal to 
increase DVD lending to 5 per card, 
catalog TV series in multi-disk single-season packages, one of which could be checked on any card for 14 days, and
reduce fines to $.10 per day as they are with books and audiodisk materials.
Stephanie Vanderslice moved to adopt the proposal as presented. Rhonda seconded the motion, which passed.


The meeting adjourned at 6:56 PM.



Faulkner-Van Buren Regional Library Board meeting
November 7, 2018


The Faulkner-Van Buren Regional Library Board met at 6PM at the Van Buren County Library. In attendance were Regional Board members Rhonda Davis, Stephanie Treece, Stephanie Vanderslice and Jeff Moncrease; Karla Fultz, manager of Van Buren County library; and John McGraw, director of Faulkner County libraries.


Stephanie Vanderslice called the meeting to order. The Minutes of the June 7 meeting were read. Rhonda moved that the minutes be approved as presented. Stephanie Treece seconded the motion, which was approved.


Bookkeeper reports from May to September were reviewed. John noted that the "fifth quarterly" check of $37198 had arrived in July, and the restored state funds meant an additional $12500 in September and December, putting the state aid for the year $62000 above what was budgeted.


State aid expenditures were reviewed. Jeff moved to accept the expenditures. Rhonda seconded the motion, which was approved.


Digital Statistics were reviewed. There was a call for comments. John said Overdrive usage had exploded since joining the Arkansas Digital Library Consortium. Usage in October was up 500% over last October. Hoopla had also expanded greatly due to some extremely popular titles, but that growth might not be sustainable.


Old Business:
The ADLC had a bumpy introduction and there remain a few technical issues, but the use has expanded dramatically. John summarized the policies and agreements circulated in the board packet. The budget line for Overdrive is spent for 2018 but John suggested that some of the surplus could be applied to finish out the year and even pay the platform fees and pool commitments for 2019. Rhonda suggested that John and Karla examine how much should be put into to the pool and make a recommendation to the board. That suggestion was approved by acclimation.


John reported that the regional consortium CARLI had been inactive since the summer. A lot of the initiatives discussed there had been taken up at the Library Development District meetings, which were happening monthly and including public and academic libraries from Arkansas' 3rd congressional district. The LDD had hosted representatives of the Missouri consortium MOEBIUS and had discussed with representatives of the state library the need to form a consortium like those found in Missouri and Louisiana to spread ILS software costs around more fairly. John reported that he had informed Innovative that they are shopping for other vendors, but had had no response. 


There was discussion of the Regional Director position. Suggestions included a schedule of visits to every branch in the Regional system. The board directed John to send the job description to both county boards for revision. 


There was discussion of the additional money in the 2018 Budget. John proposed restoring regional reimbursements to each county ($20000 to Faulkner County and $10000 to Van Buren County), adding $500 to Hoopla, and $32000 to Overdrive (to bolster content in 2018 as well as pay the platform and consortium fees for 2019). John mentioned that there are several digital services that could be added, either from the 2018 excess or the substantial carryover the Region enjoys: a crafting database called Creative Bug, an online learning database called Niche Academy, and another ebook collection focusing on reference material called the Gale Virtual Reference Collection. John was asked to get information about educational database traffic from CALS and report back. Stephanie Treece moved to accept the amendments as presented. Rhonda seconded the motion, which was approved.


New Business:
John presented a bill from Digicert, which provides security to the website. The security certificate had expired and Faulkner County had tentatively paid for renewal in order to restore patrons' access to their accounts. Jeff moved that the Region reimburse Faulkner County for the cost of the security certificate. Rhonda seconded the motion, which passed.


Additional digital services were discussed, as well as their marketability. John was asked to set up trials for the services in the supplemental material.


John presented a 2019 Regional budget. It adds the courier to the Regional budget, operating twice as often as he has under the present arrangement. Overdrive spending increases by 23%, Hoopla spending by 60%, and regional reimbursements are restored. Rhonda moved to accept the budget as presented. Stephanie Treece seconded the motion, which passed.


Stephanie Treece moved to adjourn, with Rhonda seconding the motion. The meeting adjourned at 6:43 PM.